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ESI Registration & Return

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ESI Registration & Return


Employees State Insurance (ESI) is a self-funded social security and health insurance programme for Indian workers. Employers with 10 or more employees are required to register for ESI. Employers must contribute 4.75 % and employees must contribute 1.75 % to ESI for any employees earning Rs. 15,000 or less per month in compensation.

The ESI fund is handled by the ESI Corporation (ESI), which manages the provision of medical and cash benefits to employees and their families through a huge network of branch offices, dispensaries, and hospitals across India, in accordance with the ESI Act 1948.

ESI is a government of India-owned corporation that is under the Ministry of Labor and Employment. Those who have registered for ESI must subsequently file ESI returns. Returns on ESI are due half yearly.


Documents for esi returns


In order to file ESI returns on a regular basis, the following documents must be kept on hand.

  • Keep track of employee's attendance
  • Sign up for Form 6  
  • A wage register
  • Keep track of any incidents that occur on the premises.
  • Record of inspections
  • ESI challans and returns submitted on a monthly basis.

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Documents for registration

  • A registration certificate or a license obtained under shops and establishment Act, or factories Act.
  • MOM and Articles of Association, or a partnership deed or Trust deed, based upon the type of entity.
  • Certificate of registration, commencement of production (for factories)
  • A list of employees, with their monthly compensation, in detail.
  • A list of directors, partners and shareholders of the company.
  • PAN card of the business and Address proof of the establishment/firm.
  • Bank statements of the organization, with an evidence of commencement of operation.
  • Also, the following documents must be maintained regularly, for filing ESI returns.
    • Attendance register
    • Register for Form - 6
    • The Register of wages
    • Register of any accidents on the premises
    • Inspection book
    • Monthly challans and returns submitted for ESI

Process of registration


1. Once the paperwork is done, the company can submit the Employer's Registration Form to apply for registration (Form-1).


2. The form is available on the website in PDF format. To register on ESIC's website, you need to fill this form and submit.


3. The organization will be given a registration number, which is a 17-digit unique identity number. Once you have this 17-digit number, you can begin the ESI filings.


4. Employees who enroll for the scheme receive an ESI card after completing a form that includes photographs and information about family members.


5. Even if the registration is permanent and the number is valid for the lifetime of the company, any new changes, such as personnel additions, must be reported to the ESI.


Annual esi filings process


Collect the user id and password from the ESIC office. The login credentials are essential for filing returns through the portal.


Once you have collected the login id and password, click on the link to the official portal:


Press 'Click here to Login' on the right-hand side of the home page.


Enter your username and password, provided to you by the ESIC. Click 'Login' to enter.


Once you enter the portal, you will have a list of actions that can be taken, or changes or additions made to your ESI account. For instance, you can change or update employee details, report an accident, and so on.


For filing monthly returns, click 'FILE MONTHLY RETURNS' on the right-side tab. Before filing your monthly contributions, however, ensure that your employee details are correct and updated. If not, you can edit details, before filing your contributions.


Enter the bank details and click 'submit' to file your monthly ESI contribution.


After you have paid the contributions, you can go back to the 'List of actions' page, and click 'Generate Challan' on the right-hand tab.


Penalty for delayed payment

An employer who fails to pay the contribution within the limit specified in the regulation shall be liable to pay simple interest at the rate of 12% per annum in respect of each day of delay or default in payment of contribution.


No, a single return has to be filed.

All the Establishments registered under ESI are required to file Return irrespective of the type of business or employment strength.

ESI Return is an electronic return to be filed by all the establishments registered under ESIC scheme such as factories and other establishments viz. Road Transport, Hotels, Restaurants, Cinemas, Newspaper, Shops, and Educational/Medical Institutions, etc. 

The time for filing return is on or before 11th November for the period of April to September and 12th May for the period of October to March.


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